Tracking time is only half the job. The other half is turning those hours into an invoice your client can approve quickly. Done by hand it means copying numbers between a spreadsheet and a document. Here is a cleaner flow.
1. Track as you go
Start a timer or add entries per project, with a short description. Accurate entries now mean no arguments later.
2. Group by project and period
Pick a client and a period, such as last month. TrackLode lists the unbilled entries and groups them into one invoice line per project, with the date range in the description and the total hours as the quantity.
3. Apply the rate
Each line uses the project's hourly rate, or the client's rate if the project has none. Amounts are rounded to two decimals and totals are computed from the lines.
Item Qty Rate Amount Mobile app, 1 Sep - 30 Sep 32.5 55.00 EUR 1,787.50 EUR Support, 1 Sep - 30 Sep 4 55.00 EUR 220.00 EUR Subtotal 2,007.50 EUR Total 2,007.50 EUR
4. Add the right VAT wording
The invoice starts with the VAT treatment that fits your status and client. See the guides on the reverse charge and on invoicing without VAT. Check with your accountant for your own case.
5. Send and get paid
Issue the invoice to take its number, then email the PDF or download it. Billed entries are locked, so the same hours cannot go on two invoices. Export a timesheet when a client wants the detail.